From the Employer’s initial brief through to project completion the Architect undertakes a myriad of processes.
Many of the conditions in standard forms of building contract relate to financial matters, and Architects need to have a comprehensive knowledge and understanding of them and be able to apply those conditions properly and in a professional manner.
Contract administration can be quite complex and this (short) post by no means explores all that is involved. We just want to highlight 3 things you (probably) didn’t know architects do when they are appointed for the Construction Stage of your project:
2. Issue Certificates for Payment to the Contractor
Certification and making decisions are important duties for the Contract Administrator (the Architect). Certification requires the Architect to exercise judgement on various matters arising from the performance of the contract. The Architect has to issue interim certificates stating the amount due to the contractor. This amount shall be the total value of the work duly executed and of materials and goods delivered to site, less an amount to be retained by the Employer. The certificate must be factual and accurate, as the Architect may be personally liable for errors in certification.
The Architect/Contract Administrator typically sends the Certificate to the Contractor. After this the Contractor is entitled to send his invoice together with the Certificate to the Employer. The Employer shall honour the Certificate within 7 working days of the certificate.